Registration Codes

 

Register Code Description
/ Present AM 
\ Present PM 
L Late (before registers closed) marked as present 
C Authorised absence as pupil is absent due to other authorised circumstances
E Authorised absence as pupil is excluded, with no alternative provision made
H Authorised absence due to agreed family holiday
I Illness (NOT appointments)
I01 Authorised absence due to illness (NOT medical or dental etc. appointments)
I02 Authorised absence due to illness: confirmed case of coronavirus (COVID-19)
M Authorised absence due to medical/dental appointments
R Authorised absence due to religious observance
S Authorised absence due to study leave
T Authorised absence due to traveller absence
B Approved education activity as pupil being educated off site (NOT dual registration)
J Approved educational activity as pupil is attending an interview
P Approved educational activity as pupil is attending an approved sporting activity
V Approved education activity as pupil is away on an educational visit or trip
W Approved educational activity as pupil is attending work experience
G Unauthorised absence as pupil is on a familiy holiday, NOT agreed, or is taking days in excess of an agreed family holiday
N Unauthorised absence as pupil missed sessions for a reason that has not yet been provided
O Unauthorised absence as pupil missed sessions for an unauthorised absence not covered by any other code/description
U Unauthorised absence as pupil arrived after registers closed
D Dual registered (at another establishment - NOT counted in possible attendance
X Not required to be in school
Y Unable to attend due to exceptional circumstances - not counted in possible attendances
Z Pupil not yet on roll - not counted in possible attendances 
# Planned whole or partial school closure - NOT counted in possible attendances 

 

Colour Description
  Present
  Authorised Absence
  Approved Educational Activity - Counted as Present
  Unauthorised Absence
  Not Counted in Attendance Calculations

 

2021-22 summer term (commencing 19-04-2022)

All X sub codes have been deprecated and removed from registers.

I01 and I02 remain unchanged.

The DfE (Department for Education) no longer advises schools to record pupils who do not attend for reasons related to COVID-19 using Code X. 

Where a pupil is not attending because they have symptoms of COVID-19 or have had a positive test, schools should record this using Code I (illness) unless another more appropriate code applies.

Schools may continue to use the sub-code (I02) to record illness due to suspected COVID-19 although they are not required to.

You can find the full DfE guidance here

 

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