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Exporting a CTF file

Admin > Students > Export CTF

Common transfer files hold data about a student or groups of students. They are designed to work with other MIS systems and other external organisations. 

ScholarPack allows you to export student information to upload to other schools.

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The next step is to select the type of CTF you require. There are different types of common transfer files that you can choose from, which are explained below.

Full CTF (with or without assessments) 

Once you have selected whether you would like to include assessments or not you will then be able to enter the destination school LEA and the destination school code. If you don't know or are unsure of the codes for the destination LEA and school then click on the link labelled 'Select students for full CTF export' - this takes you through to the Edubase website where you can find the necessary information.

In order for children to show as available for a CTF export they must be assigned to a destination school first.  This can be done individually via the Extended area in the pupil profile or you can assign a destination school to multiple students via Admin>Students>Group Updater.

Fill in the year and form group of the student(s) whose file you wish to export. If you leave the Form blank, you will be presented with the whole year group and you can export a CTF for all students in a particular year then click Choose.

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You can either select the students whose files you wish to export or click Check All to export CTF files for the whole year or form group.  Any former students in the list will be RED in colour and you can select students who have left during the current academic year.

Please see the attached link to see what data is included in a full CTF:

DfE Common Transfer Files

Choose this option if a child is leaving your school, and you need to send information about that child to their new school.

Please note: The process described above is the same for all the types of CTF available.

Minimal CTF
The Minimal CTF contains basic student information and address only. 

FSP
The FSP CTF is used to export exam data for the foundation stage profile. Choose this option to send assessment data to an external body. This CTF requires external assessment data.

Phonics
The Phonics CTF is used to export exam data about phonics assessment. Choose this option to send assessment data to an external body. This CTF requires external assessment data. You can choose to include year 2 Phonics results in the CTF if needed as well as former students.

KS1, KS2, KS3
The KS1, KS2, and KS3 CTF is used to export exam data about KS1, KS2, and KS3 assessment. Choose this option to send assessment data to an external body. This CTF requires external assessment data.

Y08/Y04 optional
This will allow you to export the Y04 or Y08 optional statutory test results.

CME (Children Missing Education)

This will allow you to generate a partial CTF for either pupils who left the school (CML) or pupils who have joined the school (CMJ).  For students who have left the school, when generating the CML you will need to provide a reason for removal.


Information to remember: If you have generated a CTF because a student has left the school you will also need to off roll the student via the Student Profile in the Extended tab.  A leaving date must also be added.

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