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Student Reports

Student Timetables

Please choose from the links below to jump to the appropriate section.  Where the link is red, documentation is being updated and will follow shortly.

1 A5 Index Cards 26 Milk                         
2 Addresses 27 Nationalities 
3 Ad Hoc Report 28 Next Year's Form Groups
4 Admissions Log 29 Notes
5 Admissions and Leavers 30 On Roll By Date
6 Birthdays 31 Permissions 
7 Class List     
  Class Numbers 32 Photos
9 Clubs 33 Protection Register
10 Current Form Groups 34 Pupil Profile
11 Custom Grids  35 Pupil Transfer Form 
12 Custom Report 36 Religion
13 Date of Birth 37 School Summary
14 Dietary Requirements  38 Siblings
15 Email Addresses 39 Special Cohorts
16 Emergency Contacts 40 Special Cohorts Historical
17 Ethnicity 41 Started in Year
18 Ever 6 / Pupil Premium 42 Student Ages
19 First Aid 43 Student Custom Fields
20 Free School Meals 44 Student Labels
21 History of Schools  45 Student Timetables
22 Info Check 46 Student Travel
23 International Details 47 Teaching Groups
24 Languages / EAL 48 Temporary UPNs
25 History of Schools 49 Universal Free School Meals

A5 Index Cards

         

Reporting > Reports > A5 Index Cards

This report allows you to generate A5 Index cards with key student information. The information on the card includes: student name, UPN, DOB, gender, admission date, year, class, House, home address, medical conditions, dietary requirements, doctors details and up to 4 contact details.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stage Groups and all your Dynamic, Static and Intervention groups) 
  • Forms (all form groups)
  • Students to Include:   Current:   Former:   Future:
  • Once you have clicked

     
  • Choose the number of contacts to display:
  • Note: the Group and Form filters may be applied simultaneously.

An example is below:    

Screen_Shot_2017-03-29_at_13.37.01.png

How do I export data?

Exporting: If you are printing on A4 Choose 'Portrait' to display two cards per page. For A5 choose 'Landscape' to display one card per page.

 

If you wish to create a single pupil's A5 index card you can do this from the pupil's individual profile page.                                                                                                                                                                             

Just click onto the green icon on the top right hand side of the child's photograph. Once created you can then export this as a PDF document.

Addresses

Reporting > Reports > Addresses

What does the report display?

This is a simple tabular report showing student addresses. At the bottom of the report an aggregate number is shown representing the amount of students returned for your query.

The report shows the student's first name, surname, year, form, address (full) and the main contact email address.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to include current,former and future students (by default the report will only show students who are on roll)
  • Show small address (all in one field) or expanded address which splits the address into separate lines.
  • select your date range (only students with an entry date within your chosen date range will be shown)

Note: the Group and Form filters may be applied simultaneously.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (alphabetically, numerically or chronologically, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):  

     

Additional information

  • Clicking on the student's surname takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the main report icon identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

 Ad Hoc Report

                                          

                                                  Reporting > Reports > Ad Hoc Report

The Ad Hoc report allows you to display information that has been entered into any Ad Hoc (extra) columns that have been added to the register.

You may wish to record for example if a student has brought in a permission slip for a trip on that day, or if the student will be attending an event or club.  A column can be added to the daily register where you can mark these off.

To set up a new column in the register go to Admin>Config>Ad Hoc Register

                                                                              

The new data column appears in the daily classroom register and the activity is recorded by turning the cross into a tick.  This information is only displayed in the register on that day, but the empty column will appear again the next week on the day(s) requested.

To add a new ad hoc item to the register simply choose the Add New button. 

You can then enter the Ad hoc column name and the days of the week that you wish the column to appear on the register.  Select Insert.

To edit an existing item simply click on Edit button to change the data. You can now save your changes by clicking the Update button. There is also a delete option.

The report can be exported by clicking onto the yellow download arrow icon in the top right hand side of the screen.  The option to export to Excel or PDF is given.

Admissions Log

Reporting > Reports > Admissions Log

What does the report display?

This reports displays a list of all students currently admitted to the school, along with various data items.  

Student data is retrieved from the pupil's profile area. Admissions status, criteria, and other options are pulled through from the admissions area in Admin>Students>Admissions.  The admissions area is configured via Admin>Config>Admissions Config.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes year groups, key stages, and any set dynamic and static groups) 
  • Forms (all form groups)
  • the option to include or exclude current, former or future students (by default the report will only show current students who are on roll)

Note: the Group and Form filters may be applied simultaneously.

Click Choose to produce your report based on these filters.

You can remove columns from the report by clicking on the bin icon at the top of the column, or sort a column alphabetically, numerically or chronologically by clicking on the column header.  The blank free text field below the column header will allow you to add a custom filter - type in what you wish to filter by or hover over the box to bring up a full list of filter options.

How do I export the data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Admissions And Leavers

Reporting > Reports > Arrivals and Leavers

What does the report display?

The student arrivals and leavers report displays information regarding those students who have either left or joined the the school between a specified date range. 

How do I filter this report?

The filters available when running this report are:

  • Students to include: current, former or future
  • Groups Select the students by year, key stage, dynamic or static groups. 
  • Forms select a pastoral group
  • Arrivals, departures or both

Note: the Group and Form filters may be applied simultaneously.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (alphabetically, numerically or chronologically, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's surname takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Birthdays

Reporting > Reports > Birthdays

What does the report display?

This report displays all the students who have a birthday within your specified date range. It shows their first name, surname, year, form, date of birth and new age (which is the child's age at their next birthday).

How do I filter this report?

You can use the Quick dates to select a date range or the date pickers.  You can also specifiy group or form as well as:

  • Current students
  • Former students
  • Future students

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (alphabetically, numerically or chronologically, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Class List

Reporting > Reports > Class List

What does the report display?

The class list report displays a basic table of pupil names for a selected form class along with a total number of students allocated to the class.

How do I filter this report?

The filters available when running this report are:

  • Forms choose from pastoral groups.
  • View Current, Former or Future students 
  • Option to include in the report the Students, the Tutor and Features.  The features option will show the number of boys and girls in the form.

 

Click Choose to produce your report based on these filters.

Note:  

New starters for today will be displayed in BLUE

Future students will be displayed in GREEN

Former students will be displayed in RED

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Class Numbers

Reporting > Reports > Class Numbers

What does the report display?

This report shows summary information for the form groups within each year group, including:

  • Class tutor
  • Room (where applied)
  • Total males
  • Total females
  • Total (both) 

Note: this table is not sortable.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click the yellow arrow icon (in the top-right corner)

Clubs

                                          

Please click on the attached link for clubs information:

Clubs documentation

Current Form Groups

                                                                                   

Reporting>Reports>Current Form Groups

The Current Form Groups report will show you a list of your children, current, former or future, with their currently assigned year group and form name.

This is a good report to run after you have completed your Year End procedure to check if all students have been put into the correct NC year groups and tutor groups. These groups are the same as those shown on the daily registers.

As well as showing the pupil's names, year, form, date of birth and gender there are 5 additional columns which can be exported to Word, Excel or PDF.  If you do not require all of these columns, they can be deleted by clicking onto the trash icon at the top of the column.

Columns can be sorted by clicking onto the column header.

The report can be exported to Word, Excel or PDF via the yellow download arrow on the top right hand side of the screen.  There is also a print icon.

Custom Grids

  

Reporting > Reports > Custom Grids

What does the report display?

This report allows you to generate a PDF document containing a blank table, allowing you to manually record data for your chosen group.

You have four filters to choose from to define your group:

  • Clubs (no other filters can be applied on top of this)
  • Year (Form and gender can also be applied)
  • Form (Year and gender can also be applied)
  • Female / Male (Year and Form can also be applied)

Note: leave filters blank to see whole school.

How do I design a grid?

Add a title to the report where it says 'Title of grid'

  • Select Add columns (prior to the report being generated, each column shows as a text field underneath the 'Add columns' button)
  • Choose the Column order
  • Click into each text field to give the column header a name, or leave as the default (numbers).
  • Choose how many blank lines (if any) you wish to add under the column headers and also choose here if you wish to add any blank lines underneath each pupil. 
  • Click Generate Report

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.  

To filter this data further, each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

  • Clicking on the student's surname takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Custom Report

  

Reporting > Reports > Custom Report

What does the report display?

This report allows you to generate a custom student report containing data items that you select. The student's name is automatically included. Any other information that you require from the list  (Gender, UPN, etc) must be selected. 

How do I filter this report?

The filters available when running this report are:

  • Group (this includes year groups, key stages, and all of your dynamic and static groups) 
  • Forms choose from pastoral groups

Once you have selected from the group filters, you can then select the data items that you would like to include on your report.  

Choose from the drop down at the bottom the order that you wish to have the group displayed in, e.g by surname and then click Choose to produce the basic tabular report.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (alphabetically, numerically or chronologically, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

You can export or print your data using the yellow icons on the top right hand side:

 Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Date Of Birth

Reporting > Reports > Date of Birth

What does the report display?

This report allows you to view all the students within a year or form with a date of birth between a selected date range.  It will show the student's current age together with address details, their contact 1 telephone number and their birthday.

 

How do I filter this report?

You are able to filter by group and form and have the option to show current, former and future  students. 

  • Group (this includes year groups, key stages, dynamic and static groups and any set intervention groups) 
  • Forms choose from pastoral groups
  • There is the option to include or exclude current, former and future students (by default the report will only show students who are on roll)
  • select your 'born between' range (this will only students with a birth date within your chosen date range)

Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further each column header will have a white text entry field where you can produce data only relating to that value, for example if you type 2 in the text box under the Year column, only Year 2 pupils will be displayed.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document by clicking on the yellow download arrow on the top right of the screen.

You can choose to display the report as either landscape or portrait.

Additional information

Please note: Clicking on the student's surname will take you to their individual profile page. Names which are highlighted in red represent the students who are no longer on roll.  

The star on the report icon identifies a 'favourite' report.  If starred this will appear in your favourites area.

Dietary Requirements

  

Reporting > Reports >Dietary Requirements 

What does the report display?

This report displays information regarding student dietary needs. Any columns marked yes reflect that student has a dietary need within that category. This information is entered in either the student profile, or in Meals > Student Dietary Needs. 

How do I filter this report?

  • Group (this includes year groups, key stages, and all dynamic and static groups) 
  • Forms choose from pastoral groups
  • Choose to include current, former and future students (by default the report will only show students who are on roll)
  • You have the option to Show only students with dietary requirements

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title.  Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further, each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove from the Favourites area of the reports panel.

Email Addresses

Reporting > Reports > Email Addresses

What does the report display?

This report allows you to either list the student's email address along with the students name, form and year or to list just the email address which can then be copied and placed into an email BCC area to send an email to multiple contacts.

How do I filter this report?

The filters available when running this report are:

  • Year (this includes All Year groups) 
  • Forms (all form groups)
  • Show contacts with contact order.
  • Don't show email addresses.

Note: By specifying the Contact order or less will limit the contact details listed.

         You can select whether to show students details along with the email address. 

Click View to produce your report based on these filters.

 

The report showing student details as well as any selected contact email will look like: 

The report when electing not to show student details is:

These addresses can then be copied directly in an email client to send an email.  If you copy/paste into the BCC element of the email, each recipient will be unaware of the other emails sent.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Emergency Contacts

Reporting > Reports> Emergency Contacts 

What does the report display?

This report shows contact details (name, email address, phone numbers) for your chosen group.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to include Just contact 1, or Contacts 1, 2 & 3 or All Contacts

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce the report.

Screen_Shot_2018-02-02_at_10.13.33.png

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.
  • You can then Select specific students, to see only their details (see the second image)

 Screen_Shot_2018-02-02_at_10.14.43.png

 

When a emergency contact DOES NOT have permission to take a student home, then that information is highlighted.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

 Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Ethnicity

Reporting > Reports > Ethnicity

What does the report display?

This report displays the total number of students that fall into each ethnic category for the whole school, in a graphical format.

Where the column is large enough, the number of students it represents will be displayed. If the number is not displayed just hover over the column.

How do I export this data?

Click the 3-tiered button in the top-right corner to print or save the graph.

Ever 6/Pupil Premium

Reporting > Reports > Ever 6 / Pupil Premium

What does the report display?

The report will display all the students who have had a period of eligibility for free school meals or claimed Pupil Premium in the last six years.

The report will generate; first name, surname, date of birth, academic year, form group, number of eligibility periods and Pupil Premium indicator.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, Houses and all of your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current and Future Students (showing all current and future students)
  • select Click here to view only former students who were eligible for FSM (to see only former students who were eligible) - see second image: 

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

(Below is the screen you see after selecting Click here to see only former students who were eligible for free school meals. Clicking View, on the right, takes you to that students profile).

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (alphabetically, numerically or chronologically, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

All the students listed will be Ever 6 and the Pupil Premium Indicator will show those students who are currently Pupil Premium (Yes).  

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

First Aid

Reporting > Reports > Students

 What does the report display?

This report shows any first aid data recorded in the Student Profile > Ancillary. Initially you need to select the Group or Form.  You will then see a report showing all recorded incidents where First Aid has been required and then recorded by the school.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Free School Meals

Reporting > Reports > Free School Meals

What does the report display?

This section provides a list of all students who currently receive free school meals along with their gender, DOB, year, form, start date, end date and the date when a review of their entitlement is due. At the bottom of the report when produced, an aggregate number will be shown representing the students returned after your query.

 How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

 

 

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.                                                                                                  

History of Schools

                                                                  

                                                   Reporting > Reports > History of Schools

This is a basic tabular report to show previous schools attended by current, former or future pupils.  

Choose from the drop down box the group or form you would like to view data for and click 'Choose'.  A table will be generated as below:

                                             

Off rolled children are listed in red.  Clicking into a child's surname within the table will take you through to their individual profile area.  

A column will be displayed to show the child's previous school and another to show the date that they left that school.

The report can be filtered by typing into any of the empty text fields underneath a heading or by clicking on the column header to sort ascending or descending alphabetically, numerically or chronologically.

Columns can be removed by clicking on the trash can icon on the column header.

The report is exportable by choosing the yellow download icon at the top right hand side of the screen.  You can export to Word, Excel or PDF.

Info Check

Reporting > Reports >  Info Check

What does the report display?

This report creates a document containing Basic Info or Extended Information for your chosen group of students, each on a separate page. The document is in the format of a letter, and can be used to send out to parents to check student's details and ensure they are up to date.

The Basic Info check shows the child's name, date of birth, address and phone numbers. The ExtendedInformation check provides this data as well as other data such as medical, personal, sibling and parental contact information. 

The Single Student creates a single Extended Information page for your chosen student (this is the same document that is produced in the student profile by clicking the PDF icon).

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)

Each of these filters can be selected for either the Basic info report, or Extended information.

Click Choose to produce your report based on these filters.

Alternatively, the Single Student option provides an extended report on an individual student. Select a student from the drop-down box and the document will be created. 

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

You also have the option to Choose individual students as group. Clicking this button takes you to the screen below. You can then:

  • select from the filters
  • click Choose
  • select your chosen students from the tickboxes in the column on the right
  • click Print/Save

How do I order, remove and filter data?

Note: filtering is only possible in the Choose individual students as group screen.

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

The actual document this report creates is downloaded by your browser, allowing you to then print or save.

However, the data displayed in the Choose individual students as group can be exported by clicking this icon (in the top-right corner):

The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

International Details

Reporting > Reports > International Details

What does the report display?

The report will show the details recorded in the student profile of items such as visa and passport numbers as well as fee status and fee payers.  This is used by international schools.

How do I filter this report?

The filters available when running this report are:

  • Group.  This allows you to specify the year, Key Stage, dynamic or static group.
  • Forms (all form groups)
  • Current, Former or Future.  You can see individual elements or a combination of all 3 of theses student types. 

Note: the Group and Form filters may be applied simultaneously.

Click Choose to produce your report based on these filters.

You will also get a summary table for each year group.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click the icon in the top-right corner.

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Languages / EAL

                                                                                

Reporting > Reports > Languages/EAL

What does the report display?

This report shows language details for your chosen group of students. There are two columns pertaining to language, which are:

  • Language (language the students uses)
  • Type (whether it is their first/ second/ third language).

Where English is spoken (either as the first or second/third language) this is the language that will be presented. Where any other language appears the student does not speak English.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current (showing all current and future students)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

History Of Schools

 

Reporting > Reports > History Of Schools

What does the report display?

The report will display all the students who have previous school history.

The report will give you; first name, surname, academic year, form group, previous school and leaving date.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current and Future Students (showing all current and future students)
  • select your date range (only students with an entry date within your chosen date range will be shown)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Milk

Reporting > Reports > Milk Report

What does the report display?

This report displays students who have milk. It does not include students who do not have milk. This is represented by the Yes in the Has milk? column.

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Nationalities

 

Reporting > Reports > Nationalities

What does the report display?

This report displays the nationality of all students in your chosen group, as defined in [Student Profile > Extended > Nationality].

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from theFavourites area of the reports panel.

Next Year's Form Groups                                                                                                                                                         

                                              Reporting>Reports>Next Year's Form Groups

What does the report display?

This report displays all admissions students who have been enrolled in their prospective Form for the next academic year. The report displays the  student's first name, surname, current year and form, prospective year and form, date of birth, gender, entry date and UPN. You have the option of adding a blank notes column to the print report if needed.

The report is used to show prospective form groups for the next academic year. It is to be used before completing the academic year end procedure to show which year groups and form classes pupils will be assigned to after the current year ends and the new academic year begins.  

Once the year end procedure has taken place, you would then use the Current Form Groups report instead.

During the year end process (Admin>Config>Year End) you are asked to update the prospective year group and prospective form group for your pupils.  This is where students are promoted up a year and put into their new pastoral groupings.  The year end procedure provides links which take you to a bulk student updater where you can set these new years and forms.  Once set in here, this report shows you the children's current year and form group alongside their new groups for the forthcoming year.

This is a useful report to give form tutors in preparation a list of their pupils for the next academic year.

How do I filter this report?

The filters available when running this report are:

  • Group You select the year the student is currently in.
  • You can select between current, future and former students.

 

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological order, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export the data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's surname takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

Notes

Reporting > Reports > Notes

What does the report display?

This report displays all the notes that have been entered in the student's profile, for your chosen group. Each note appears in a separate row and includes the entered date

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)
  • select your date range (only students with an entry date within your chosen date range will be shown)
  • Notes of type (select from a predefined set of categories which a note maybe assigned to, you can select all types of notes for ScholarPack to return)
  • Show only critical notes (this will give you all of the notes that have been entered as critical on a students profile)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Permissions

Reporting > Reports > Permissions

What does the report display?

This report shows the permissions (yes/no) of the students within your chosen group. 

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school.

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

studperm.PNG

  • There are also the two further options to Hide No and Hide Yes (removing the selected entries from the table). Once clicked, they will change to Show No and Show Yes. See below:

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Photos

Reporting > Reports > Photos

What does the report display?

The student photos report displays each individual student's picture which can be found on each student's profile. 

How do I filter this report?

When you access this report you will have the following filters; year, form, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). Click choose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

Once the report has been produced you have the option to remove some of the photographs prior to printing. All photographs with a green border will be printed. 

 

To deselect a students photograph, click on the photograph and it will grey out and not appear on the printed copy.

How do I export the data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

Please note: Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Protection Register

Reporting > Reports > Protection Register

What does the report display?

The report will display all the students who are on the Protection Register.

The report will give you; first name, surname, academic year, form group, and yes under the heading On The Protection Register.

How do I filter this report?

When you access this report you will have the following filters; group, form and include former students.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further, each column header will have a text entry field where you can produce students only relating to that value.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: Students who are highlighted in red text represent students who are no longer on roll. The star on the report icon identifies if the report is one of your favourites, click the star to toggle yes or no. 

Pupil Profile

Reporting > Reports > Pupil Profile

What does the report display?

This report will list, by year and form, specific data from the student's profile including house, medical information and whether a student is statemented. Once the report is produced an aggregate number will be shown at the bottom, representing the number of students returned after your query.  

How do I filter this report?

When you access this report you will have the following filters; year, form, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). You will now see a report showing ancillary assessment data together with ITU and personal tutors, any notes entered on a student's profile and any medical conditions with emergency action. Click Choose to produce your report based on these filters. 

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. 

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Pupil Transfer Form

 

 

Reporting > Reports> Pupil Transfer Form

What does the report display?

This report shows key student details that are useful when a student is moving school. 

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stage groups, Dynamic and Static groups and any set Intervention groups) 
  • Forms (all form groups)
  • There is an option to include and exclude current, former and future Students (by default the report will only show students who are on roll)

Note: the Group and Form filters may be applied simultaneously. Leave the filters blank to select the whole school.

Click Choose to produce the report.

 Below is a section of the Pupil Transfer form as an example.

 How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Religion

Reporting > Reports > Religion

What does the report display?

The student religion report displays the students' religions, you can also view students who have been withdrawn from collective worship by clicking the link at the top of the page under the header. At the bottom of the report when produced, an aggregate number will be shown representing the students returned after your query.

How do I filter this report?

When you access this report you will have the following filters; year, forms, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). ClickChoose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show current students (showing all current students)
  • select if you wish to see those students withdrawn form collective worship.

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title.  Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further, each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

Additional information

Please note; Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no.

School Summary

Reporting > Reports > School Summary

 What does the report display? 

This report gives information based on initial selections for the whole school. The initial options available are year/form, gender or FSM and religion, ethnicity first language and SEN. The final report will show each year group and how many children meet the criteria and the percentage of the school which this equates to.

How do I filter this report?

You can filter this report by selecting one or all of the following options:

Gender: This will show the male/female split in each year group.
Religion: This will show the number of students of a particular religious group.

Faith: This will show students of a particular faith.
Ethnicity: This will show the number of students of a particular ethnic group.
First language: This will show the number of students with a particular first language.

Free School Meals: This will show the number of students who are eligible for FSM.

Pupil Premium: This will show the number of students who are eligible for Pupil Premium.

Schoolsummary.PNG

How do I order, remove and filter data?

Once you have made your selection(s) a report is then produced. The figures in red represent the number of students in the year group that the descriptor(s) applies to and the green figure is the percentage of the year group. You can hide either figure by clicking on the one you would like to keep. 

This report will be produced in a tabular format displaying columns relating to the report title.

 How do I export this data?  

The information displayed can be exported as either a Word, Excel or PDF document.  You can also display the report as either landscape or portrait.

Additional information 

Please note: The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Siblings

 

Reporting > Reports > Siblings

What does the report display?

The report will display all the students currently on roll or off roll, with and without siblings.

The report will give you; first name, surname, academic year, form group and siblings.  You are also able to show which house a student is in.

How do I filter this report?

When you access this report you will have the following filters; group, form, exclude former students, include former students or show former students as siblings.

You can select to show the siblings' pastoral groups and academic year and house.  You can also choose to show all students on one report or split them by form.

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further, each column header will have a text entry field where you can produce students only relating to that value.

Note:

Former students are in RED

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: Students who are highlighted in red text represent students who are no longer on roll. The star on the report icon identifies if the report is one of your favourites, click the star to toggle yes or no. 

Special Cohorts 

                                                                

                                                                 Reporting>Reports>Special Cohorts

The special cohorts report displays a table showing various cohorts including SEN, Pupil Premium, EAL, FSM, Summer Born etc and gives a breakdown per year group and form group of what number and percentage of pupils fall under each of these categories.

Choose from the Group filter which students you wish to report on and tick whether to include current, former or future pupils.  Choose an attendance date range and then click 'Choose'.

You can click on the coloured figures to toggle numbers/percentages and then export to Word keeping your choice.  

You are able to remove any columns that you do not wish to see by clicking on the trash icon above the column title.

The report can be filtered using the empty text field box underneath the column headers.  In the text box enter the criteria you wish to filter by, for example a number or > greater than etc.

The report can be exported by clicking onto the yellow download arrow on the top right hand side of the screen.  This opens up the option to export to Word, Excel or PDF.

Special Cohorts Historical

Reporting > Reports > Special Cohorts Historical

What does the report display?

This report shows the number of students and the equivalent percentage/number of students that belong to each different cohort for a selected academic year. The cohorts displayed include Boys, Girls, Ethnicities, Pupil Premium, FSM, School Action and others.  The red figure is the number of students in that cohort, the green figure is the percentage of students that cohort represent. By clicking on each figure will hide the other.  

How do I filter this report?

When you access this report you will have to choose the academic year and group of interest. 

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.  To filter this data further, each column header will have a text entry field where you can produce data that matches the text or that is greater or equal to the number that you have entered.

 

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no.

Started In Year

Reporting > Reports > Students

What does the report display?

This report shows students and the year they started at the school.  

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from the Favourites area of the reports panel.

Student Ages

Reporting > Reports > Student Ages

What does the report display?

The student ages report displays the students age to date in: years, months and days. you also have the option to show the age of a student on a specific date by using the date picker. The report will show current age and age on the date selected.  At the bottom of the report when produced, an aggregate number will be shown representing the students returned after your query.

How do I filter this report?

When you access this report you will have the following filters; year, form, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). Click Choose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.  

To filter this data further, each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Student Custom Fields

Reporting > Reports > Student Custom Fields

What does the report display?

The report shows for the selected custom field, the students where data has been entered.  Custom fields are created through Admin > Config > Custom Fields and data can be inserted into this through thestudent's profile in the extended section. 

How do I filter this report?

When you access this report you will have the following filters; year, form, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). You will also have to choose the custom fields you would like to report on. Click Choose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)
  • select the Custom Field

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.  

To filter this data further, each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document.  You can also display the report as either landscape or portrait.

Additional information

Please note: Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Student Labels

 

Admin > Students > Student Labels

1.  Create Labels

2.  Print Labels

This application allows you to create new and run saved student labels.  

The first stage of the process is to set up the labels so click on 'Design New Label'.

From here you need to assign the label design a name and choose the type/size of the labels you will be printing to.

You can print an example page which will show you the size of the labels and the page layout to allow you to check that it is suitable.  

The next step is to design the label. Click on Design Label.

The table to the left shows you the preset available label fields.  You can drag and drop the field(s) you require onto the blank label template.  To drag and drop, left mouse click and hold down the button on the element in question, drag it into position on the label and release the mouse button.  

You can also choose to add up to 5 customisable fields, for example 'Parent/Guardian of' or 'Year 7 Report' etc.

 

Once in the example label, fields can be removed by clicking on the red cross. 

Below the label is an example of how it will be displayed.  

By clicking on the 'Refresh Example Label' tab the preview label will refresh and reflect any changes.

You can adjust the formatting of the element(s) by placing a tick by the field(s) in question and then selecting the font, size, colour and alignment from the 'Font Options' table on the right hand side.

As you alter the font colour and alignment, the example label at the bottom will change to show how it will look when printed.

To create your own custom field(s) to insert into the label, click into the blank cells underneath the 'Customisable Fields' heading in the left hand table.  You are then able to type in your own custom text and once saved drag and drop it into the label.

Once you are happy with the layout of the label and it's selected content, you can select 'Print Labels'.

You then have the option to select the Year/Form you wish to generate the labels for and specify if you wish to choose current, former or future students.

Select 'Choose'.  Your labels preview will now appear. 

The final stage is to print the labels using the Word icon at the top right of the page.  

This will generate a word file for you to send to your local printer. 

Any labels that you create are automatically saved for you.  These appear when you go back into Admin>Students>Student Labels in a table.  

From here they can be viewed, edited, deleted or printed.

Please note - Labels can also be produced in our Comms module.

Labels in this area are non editable. Please click the attached link for further information:

Comms in ScholarPack

 

On Roll By Date

 

Reporting > Reports > On Roll by Date

What does the report display?

This report shows you how many students are/ were on the school roll on your specified date. The table shows how many students were in each year/form group on that date and the total number in the school. 

How do I filter this report?

The filters available when running this report are:

  • Date (select a single day)
  • By Year (shows a breakdown just for the year groups)
  • By Year & Form (shows a breakdown for both years and forms)

Click Choose to produce your report based on these filters.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?  

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information 

  • Clicking on the student's name takes you to their student profile
  • Names highlighted in red represent the students who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add to, or remove it from theFavourites area of the reports panel.

 

Student Timetables

Reporting > Report Panel > Student Timetables

WHAT DOES THE REPORT DISPLAY?

The student timetables report displays each students individual timetables for you to print off in bulk, student timetables can be created/setup through Admin > Classes, for more information please clickhere

HOW DO I FILTER THIS REPORT? 

When you access this report you will have access to these filters: Group (YearDynamic & Static Groups Available), Forms & Include Former Students (By Default Will Only Show Students On Roll). Click choose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students

HOW DO I ORDER, REMOVE & FILTER DATA?

The report is not sortable and shows the individual student timetable.

HOW DO I EXPORT THIS DATA?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

(Click here for the full article).

ADDITIONAL INFORMATION

Please Note: The star on the report icon identifies if the report is one of your favourites, click the star to toggle yes/no. 

Student Travel


Reporting > Reports > Student Travel

What does the report display?

The student travel report displays information regarding mode of travel, eligibility for travel and type of travel, all of this information can be found and manipulated within a student's profile under the extended tab. At the bottom of the report when produced, an aggregate number will be shown representing the students returned after your query.

How do I filter this report?

When you access this report you will have the following filters; year, forms, dynamic and static groups and the option to include former students (by default the report will only show students who are on roll). ClickChoose to produce your report based on these filters.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

How do I order, remove and filter data?

The report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

To filter this data further each column header will have a text entry field where you can produce data only relating to that value.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

Please note: Clicking on the student's name will take you to their individual profile. Names which are highlighted in red represent the students who are no longer on roll. The star on the report identifies a 'favourite' report. Click the star to toggle yes or no.

Teaching Groups

Reporting > Report Panel > Teaching Groups

WHAT DOES THE REPORT DISPLAY?

The teaching groups report allows you to print off a teaching group class list containing student names.

HOW DO I ORDER, REMOVE & FILTER DATA?

Simply select the teaching group from the drop box on the report.

HOW DO I EXPORT THIS DATA?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

ADDITIONAL INFORMATION

Please Note: The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no.

Temporary UPN's

Reporting > Reports > Temporary UPN

What does the report display?

This report provides a list of all students who currently have a temporary Unique Pupil Number (UPN). It gives their first name, surname,year, form, date of birth and the temporary UPN that has been allocated to them.

How do I filter this report?

When you access this report you will have the following filters; group (including static and dynamic), form, and the option to include former students.

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title.  Simply click on the column header to order the data or select the bin icon to remove the column. To edit this report further, use the white text entry field to filter the data.

How do I export this data?  

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner): 

Additional information 

Please note: Clicking on the student's name will take you to their individual profile.  Names which are highlighted in red represent the students who are no longer on roll.  The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no.

Universal FSM

 

Reporting > Reports > Universal FSM 

What does the report display?

This report will show those students who are eligible for the Universal Free School Meal - being all students in years 0, 1 and 2. This report also shows:

  • which students are eligible for Free School Meals (FSM Eligible)
  • how many meals a students has had since the start of term (Total Number of Meals)
  • how many of those meals were supplied by the school (Total School Meals)
  • how many of those were supplied by other means, ie. packed lunch (Total Non-School Meals)  

How do I filter this report?

The filters available when running this report are:

  • Group (this includes Year groups, Key Stages, and all your Dynamic and Static groups) 
  • Forms (all form groups)
  • option to Include former students (by default the report will only show students who are on roll)
  • option to Show only future students (showing all students with a future start date)
  • option to Show Current Students (showing all current students)

Note: the Group and Form filters may be applied simultaneously. Leave filters blank to select whole school (showing only those students who are eligible for UFSM).

Click Choose to produce your report based on these filters.  

 

How do I order, remove and filter data?

  • Click the column headers to sort that column (alphabetical, numerical or chronological, according to the data). If holding Shift you may apply this function to further columns.
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (test entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

 

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

Additional information

  • Clicking on the student's name will take you to their individual profile
  • Student names highlighted in red represent students who are no longer on roll.

 

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