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Staff Reports

All Staff Reports can be found under

Reporting > Reports > Staff 

Contents

1  Absence
2  Absence-Monthly Totals Years
3  Absence - SW8 Report
4  Class Lists
5  Contacts
6  Contracts
7 Custom Report
8  Details
9  Dietary Requirements
10  First Aid
11  Guest First Aid
12  Master Timetable
13  Medicals
14  Photo
15  Qualifications
16  ScholarPack Users
17  Staff Houses
18  Staff Languages
19  Support Tutors
20  Teacher Timetables
21  Training
22  Tutor Lists
23  Vehicle Details

 

Absences

 

What does the report display?

This report shows a summary of staff absences.  The report can be viewed in a number of ways and will also allow you to view a summary of each staff members attendance profile. 

How do I filter this display?

You can filter the report by staff, episode,reason and lates type or by a staff member. The initial stage is to select the period of interest and the 'Attendance by' criteria.

staffattendnew.PNG

 

Attendance by Staff:

This will list each staff member with OR without a contract and their attendance data. It will give averages for the school based on the data and a summary of each members attendance can be found by clicking on the staffattendnew1.PNG found in the summary column. 

 PLEASE NOTE: If you do not have a contract the system will work our full time equivalent sessions from the date you have chosen.

staffattendnew2.PNG

The summary for each staff member will show the the sessions missed, the absence reason and a breakdown by date of the absence periods.  It will also show any recorded lates. 

staffattendnew3.PNG

 

Attendance by Episode

This will show episodes of absence where an episode is a discrete period of absence.  It will give the reason for the absence with any notes.

absencepisode.PNG

 

Attendance by Reason

This will list by reason the number of sessions and episodes recorded for the time period selected.

staffattendnew5.PNG

 

Lates

This will list by session and staff any lates recorded.  It will show the accumulated total for each given session of the week.

staffattendnew6.PNG

 

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove column, use the bin icon in the column header.  To edit this report further, us the white text entry field to filter the data.

How do I export this data?

The information displayed can be exported as either a Word,Excel or PDF document. You can also display the report as either Landscape or Portrait.

                       

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Absence- Monthly Totals Year

staffmonthlyabs.PNG

What does the report display?

The report is a staff absence report where the data is broken down by month and term.  It will show number of sessions lost each month and a percentage attendance for each term.

Staff absence in ScholarPack is recorded either through the staff member's individual profile or through manage staff attendance in the admin tab.

How do I filter this report?

You can show the data by academic year and choose to show active staff( staff currently at the school) or inactive staff (those who have left the school).

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page.

 

This will then allow you to export the data.  

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staffmon.PNG

Absence - SW8 Report

 

What does the report display?

The SW8 Return is a staff absence report specifically for schools under Enfield LEA. It allows them to produce an absence report containing the relevant information including the absence codes.

Staff absence in ScholarPack is recorded either through the staff member's individual profile or through manage staff attendance in the admin tab.

How do I filter this report?

When all the absence data has been recorded, the SW8 Return will contain all the relevant information on a monthly basis.

The months can be filtered by clicking on the drop down date under the title absences for the period.

How do I export this data?

The next stage is to produce an Excel copy of the SW8 return for the selected month, the data can be exported by clicking on the green Excel icon in the top right corner of the screen.

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page; DOC, XLS or PDF.

 

The resulting Excel document will show all relevant data but it will need to be copied into the school's blank SW8 Proforma supplied by the Enfield LEA.   

Copy the data from the Excel spreadsheet from cell A4 and then paste into the SW8 Proforma.

Once the data has been copied into the SW8 form, the drop down options within the absence AM/PM, absence type, reason for sickness and A/D are still available, this can then be saved and sent onto whoever needs the information.

Additional information

Please note: When using versions of Excel from Open Office or Libre Office, some of the drop down menus within the spreadsheet may not be available. We would recommend the Microsoft Office version of the Excel spreadsheet. 

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Class Lists

What does the report display?

On this page, you can produce a list of teachers with the classes they teach. Within the table you can select a class and see the students in that class. You can return to the table from the class list by clicking on 'All teachers' classes'.

How do I order, remove and filter data?

Both versions of this report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

Additional information

Please note: The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no. 

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Contacts

What does the report display?

This report provides contact details of each teacher's name, initials, date of birth, role, home and mobile phone numbers, email address and additional contact information. 

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. To edit this report further, use the white text entry field to filter the data.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document.  You can also display the report as either landscape or portrait.

Additional information

Please note: The star on the report identifies a 'favourite' report.  Click the star to toggle yes or no.

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Contracts

What does the report display?

This report displays all staff with or without contractual information. Please note that ONLY personnel with HR access on their ScholarPack account will be able to view this information. You are able to show staff members who are 'Inactive' and also any expired contracts. 

How do I filter this report?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

 

Screen_Shot_2018-02-20_at_11.00.05.pngInactive Staff are in RED 

Expired Contracts are in PURPLE

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page.

 

This will then allow you to export the data.  

Note:  Due to the amount of information within the report, it can only be printed in landscape.

Additional information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel. 

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Custom Report

 

                             Screen_Shot_2018-02-20_at_10.33.41.png

What does the report display?

The report displays most of the information stored in ScholarPack as shown below.

Please Note: The report DOES NOT show absence information and only shows basic contract information. 

Screen_Shot_2018-02-20_at_10.26.05.png Once you have ticked the information you would like to show you can name the report.

Screen_Shot_2018-02-20_at_10.29.34.png

You can choose which staff to export by ticking each one on the right hand side of the report, they are all ticked as default.

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page.

 

This will then allow you to export the data.  

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Details

What does the report display

Gives a list of staff members along with their date of birth, any disabilities, role, contract renewal date, email, home and mobile phone numbers.  

How do I order, remove and filter data

This report will be produced in a tabular format displaying columns relating to the report title.  All column details can be ordered; simply click on the column title.  To remove a column, use the bin icon in the column header.  To edit this report further, use the white text entry field to filter the data.  You can also show any Inactive staff members by selecting the option.  They will be in RED in the report.

To generate a document containing this information, you can individually select the staff whose details you wish to put into the document by ticking the box in the far right-hand column of the table. Alternatively, click on "check all" at the top of the column to put information about all staff into your document. 

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

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Dietary Requirements

 

What does the report display?

This report will list any special dietary requirements recorded for staff members. The record of dietary needs is setup in Admin > Personnel > Staff Profile > Dietary Requirements

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove column, use the bin icon in the column header.  To edit this report further, us the white text entry field to filter the data.

To print selected staff members sue the check bow in the far right column before using the exports function.

How do I export this data?

The information displayed can be exported as either a Word,Excel or PDF document. You can also display the report as either Landscape or Portrait.

 

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First Aid

stafffirstaid.PNG

What does the report display?

This report will list any first aid incidents recorded in ScholarPack involving staff.  It will list by default all first aid incidents recorded but you can filter by individual staff if required.

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove column, use the bin icon in the column header.  To edit this report further, us the white text entry field to filter the data.

stafffirstaid1.PNG

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

To print details on an individual incident, select  stafffirstaid2.PNG and you will see a more detailed report that can be printed.

stafffirstaid3.PNG

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Guest First Aid

guestfirstaid.PNG

What does the report display?

This report will list any first aid incidents recorded in ScholarPack involving guest at the school.  It will list by default all first aid incidents recorded but you can filter by individual staff if required.

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove column, use the bin icon in the column header.  To edit this report further, us the white text entry field to filter the data.

guestfirstaid1.PNG

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

To print details on an individual incident, select  stafffirstaid2.PNG and you will see a more detailed report that can be printed.

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Master Timetable

The Master Timetable is similar to the Teacher Timetable but presents an overview of all teacher's timetables on a daily basis. 

Note - this will only be available if Periods have been set up in Admin>Config>Core Set up and teachers have been assigned a timetable in Admin>Classes>Timetables

Select a day of the week from the list. Across the top of the table are the lesson periods during that day and down the left hand side, the teachers are listed by ScholarPack username. 

You will have the option to Save these reports by clicking on the export buttons at the top of the page.
DocXLS & PDF formats available.

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Medicals

What does the report display?

On this page you can produce a list of staff members with any recorded medical conditions.

You can record medical incidents in Admin > Personnel > Staff Profile

How do I order, remove and filter data?

This report will be produced in a tabular format, displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

 

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

 Additional information

  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.

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Photos 

This will show all the staff members with any photograph that has been uploaded to their profile.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

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Qualifications

staffquals.PNG

 

What does the report display?

This report will list the staff qualifications recorded in ScholarPack involving guest at the school.  

How do I order, remove and filter data?

This report will be produced in a tabular format, displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

staffquals1.PNG

 

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

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ScholarPack Users

 

What does the report display?

The report displays all current staff members with and without ScholarPack Logons. It shows the member of staff's username (initials), title, first name, surname and the last time they logged into ScholarPack.  It will also show the user role they have been given.

How do I filter this report?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page; DOC, XLS or PDF.

 

Additional information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel. 

 

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Staff Languages

 

What does the report display?

This report allows you to see main the 2 languages recorded for the staff.   

How do I filter this report?

You can elect to show inactive staff members as well the current staff.  Inactive staff will appear in red in the report.

How do I order, remove and filter data?

  • Click the column headers to sort the data by that column (by alphabetical, numerical or chronological, according to the data). 
  • Click the Bin icon (above column header) to delete a column.
  • Use the filter box (text entry field below column header) to filter the data using specific criteria in that category. Click into a filter box then hover over it with your mouse for a full list of operators that can be used.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. You can generate a report showing all staff or only those you wish to see by using the 'Select Staff' column. To do so, click this icon (in the top-right corner):

   

Additional information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel. 

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Support Tutors

 

What does the report display?

This report shows a list of students in school who have an ITU tutor. The table displays a student's first name, surname and the name of their ITU tutor(s). 

How do I filter this report?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page; DOC, XLS or PDF.

 

Additional Information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel. 

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Teacher Timetables

 

 Note - this will only be available if Periods have been set up in Admin>Config>Core Set up and teachers have been assigned a timetable in Admin>Classes>Timetables

Select a staff member to see their timetable for the week. Periods will show on the left hand side of the table and days of the week along the top.

You also have the option of saving that individual teacher's timetable as a PDF, or generating a PDF of all teachers' timetables. 

 

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Training

 

What does the report display?

This report displays all of the individual staff training currently logged on ScholarPack. The report displays the staff members with each course they have attended as a separate entry.  It will show the all of the training items with the dates that the training was taken, and also the review date.  You can also view the training completed by Inactive staff members.  In the report, inactive staff members will be in red.

How do I filter this report?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

Exporting your data allows you to print, save, or further edit the information on screen. To do so, click this icon (in the top-right corner):

        

Additional information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel.

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Tutor Lists

 

What does the report display?

This report gives you a list of tutors that have been assigned to form groups. It gives you the first name, surname, form and the classroom that the tutor has been assigned to.

How do I order, remove or filter data?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

Only the information displayed on the screen will be exported. To export this information, click on the export icon at the top right of the page; DOC, XLS or PDF.

 

Additional Information

Please note: when using other versions of Excel such as Open Office or Libre Office some drop down menus within the spreadsheet may not be available. We would recommend using the Microsoft Office version of Excel

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Vehicle Details 

 

What does the report display?

On this page you can produce a list of staff members and their vehicle details.

You can record vehicle details in Admin > Personnel > Staff Profile

How do I order, remove and filter data?

This report will be produced in a tabular format displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

The information displayed can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

Additional information

  • Names highlighted in red represent the staff who are no longer on roll
  • The star on the report identifies a Favourite report.  Click on the star to add or remove it from the Favourites area of the reports panel.
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