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Staff Reports

mceclip19.pngAll Staff Reports can be found under Reporting > Reports > Staff (tab) 

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Contents (click on the appropriate report to go directly to a brief report description)

1  Absence
2  Absence-Monthly Totals Years
3  Absence - SW8 Report
4  Class Lists
5  Contacts
6  Contracts
7 Custom Report
8  Details
9  Dietary Requirements
10  First Aid
11  Guest First Aid
12  Medicals
13  Photo
14  Qualifications
15  ScholarPack Users
16  Staff Languages
17  Training
18  Tutor Lists
19  Vehicle Details

 

Absences

 

What does the report display?

This Report will display a summary of staff absences, as recorded on their staff profiles.

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The report can be viewed in a number of ways and will allow you to view a summary of data recorded on each staff member's attendance profile. 

How do I filter this display?

Select the date range you wish to report on, then under Attendance by you can run the report by: Staff, Episode, Reason and Lates type. You also have the option to include Inactive Staff Members (former staff).

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Attendance by Staff:

This report will list each staff member with OR without a contract and their attendance data. The Episodes column  It will give averages for the school based on the data and a summary of each staff member's attendance can be found by clicking on the staffattendnew1.PNG found in the Summary column. 

Note: If a staff member does not have a contract the system will work out full time equivalent sessions from the date range you have chosen.

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The summary for each staff member will show the the sessions missed, the absence reason and a breakdown by date of the absence periods.  It will also show any recorded lates. 

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 Attendance by Episode

This report will display every Episode of staff absence where an episode is an individual recorded period of absence.  A session is AM or PM, so two sessions represents a whole day. It will give the reason for the absence with any notes.

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Attendance by Reason

This report will list staff absence by Reason, using the staff absence categories recorded on ScholarPack (Admin > Personnel > Staff Absence Codes). It provides the number of Sessions recorded against each Reason, number of Staff absent with that category and the number of Episodes recorded in the date range selected.

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Lates

This report will list the number of Lates by session for each day recorded on that member of staff's profile. It'll also show the accumulated total for each given session of the week.

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How do I order, remove and filter data?

The reports are produced in a table format displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title (for alphabetical or numerical order).  To remove a column, use the bin icon in the column header.  You can also use the box beneath the column header to enter a search term in order to filter further: e.g. enter the staff name or a search query (see image above, with the use of >=1 to filter the column for any lates of 1 or above entered. Hover your mouse over the box to see the options available to you).

How do I export this data?

The information displayed can be directly printed, or exported as either a Word, Excel or PDF document. You can also download the report as either Landscape or Portrait. Click on the yellow Print or Download options in the top right of the screen for this. 

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Absence- Monthly Totals Year

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What does the report display?

This report is a staff absence report where the data is broken down by month and term, for the selected academic year.  It will show number of sessions lost each month and a percentage attendance for each term.

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Staff absence in ScholarPack is recorded either on the staff member's individual profile or through Admin > Personnel > Manage Staff Attendance. 

How do I filter this report?

You can display the data by academic year and choose whether to include inactive staff (those who have left the school).

How do I export this data?

To download the report, click on the yellow arrow at the top right of the screen. You can export it in Word, Excel or PDF format, landscape or portrait. You can also print the page directly by selecting the print icon.

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Absence - SW8 Report

 

What does the report display?

The SW8 Return is a staff absence report specifically for schools under Enfield LEA. It allows them to produce an absence report containing the relevant information including the absence codes. It defaults to the current month.

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Staff absence in ScholarPack is recorded either through the staff member's individual profile or through Admin >Personnel > Manage Staff Attendance

How do I filter this report?

When all the absence data has been recorded, the SW8 Return will contain all the relevant information on a monthly basis. It will display the names of staff who have had an absence recorded in the period selected, the first and last date of absence, the absence type and reason for absence, as well as the number of days lost. You can only filter this report by selecting the date range or using the Quick Dates links (see image below).

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How do I export this data?

To download the report click on the appropriate icon in the top right of your screen. You can export it in Word, Excel or PDF format, landscape or portrait. The SW8 report is required in Excel format (XLS) for Enfield LEA. 

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The Excel document will show all relevant data but it will need to be copied into the school's blank SW8 Proforma supplied by the Enfield LEA.   

Copy the data from the Excel spreadsheet from cell A4 and then paste into the SW8 Proforma.

Once the data has been copied into the SW8 form, the drop down options within the absence AM/PM, absence type, reason for sickness and A/D are still available, this can then be saved and sent onto whoever needs the information.

Additional information

Please note: When using versions of Excel from Open Office or Libre Office, some of the drop down menus within the spreadsheet may not be available. We would recommend the Microsoft Office version of the Excel spreadsheet. 

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 Class Lists

What does the report display?

This report will display a list of teachers with the assessment classes they teach or are assigned to in Admin > Config > Classes. 

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If you click on a class in the table it will bring up a class list, with student names, date of birth and form. 

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How do I order, remove and filter data?

The reports display as a table. If you click on a column header you can reorder the data (e.g. click on First Name column to show students in first name order instead of surname order). To delete a column, click on the dustbin icon in the column header.

How do I export this data?

The report can be exported as either a Word, Excel or PDF file, and as landscape or portrait. Click on the appropriate icon at the top right of your screen to save the report.

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 Contacts

What does the report display?

This report provides contact details for each staff member, taking the data from this part of their staff profile.

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It will display their emergency contact data, which includes a partner and their doctor's surgery.

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This information would also appear in the staff A5 Staff Emergency Index card on their profile, accessed by the red cross next tothe PDF icon.

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How do I order, remove and filter data?

This report produces a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. To edit this report further, use the white text entry field to filter the data (e.g. by staff name).

How do I export this data?

This report can be exported as either a Word, Excel or PDF file, in landscape or portrait.

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Contracts

What does the report display?

This report displays all staff with or without employment contracts recorded on their staff profiles.

NOTE: Only staff with the HR (Human Resources) user role on ScholarPack will be able to view this information.

You are able to show staff members who are 'Inactive' (have left the school) and also any expired contracts. 

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How do I filter this report?

This report is produced as a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. There is a search box beneath each Header column for entering text to search the report (e.g. staff surname or post).

 

Inactive Staff have their names appear in RED 

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Expired Contracts have their Contract Type displayed in PURPLE

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How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Note:  Due to the amount of information within the report, it can only be printed in landscape.

 

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Custom Report

 

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What does the report display?

This report displays most of the information stored on the staff profile as shown below.

NOTE: This report does not show absence information and only shows basic contract information. 

The report will run with key areas pre-selected. You can de-select any field, or tick any additional ones, which will either remove or add new columns to the report. You can also choose to include inactive (former) staff in the report.

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All staff are selected by default to be included in an exported file, but you can untick any in the Select Staff column so exclude them in the report.

How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Details

What does the report display

This report will list all staff along with their date of birth, any disabilities, ethnicity, role, contract renewal date, email, home and mobile phone numbers.  

How do I order, remove and filter data

This report produces a table displaying columns relating to the report title. All column details can be ordered; simply click on the column title. To remove a column, use the bin icon in the column header. You can also show any Inactive (former) Staff members by selecting the option. They will be in RED in the report.

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You can individually select the staff whose details you wish to appear in the document by ticking the box in the far right-hand column of the table. Alternatively, click on "check all" at the top of the column to put information about all staff into your document (or "Uncheck All" to remove them all in order to select a few). 

How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Dietary Requirements

 

What does the report display?

This report will list any Dietary Requirements recorded on staff profiles, under Extra Details.

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How do I order, remove and filter data?

This report will be produced as a table displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove a column, use the bin icon in the column header.  To filter this report further, enter a term in the white text box then press return (e.g. Y, then return, to show all those who have a particular food intolerance).

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To include or exclude staff members from a downloaded report, use the Select Staff column to the right. 

How do I export this data?

The report can be exported as either a Word, Excel or PDF document. You can also download the report as either Landscape or Portrait.

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First Aid

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What does the report display?

This report will list all first aid incidents recorded on a staff profile, in the Extra Details section.

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How do I order, remove and filter data?

This report displays as a table with columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove a column, use the bin icon in the column header.  To edit this report further, us the white text entry field to filter the data (e.g. by entering a zone, e.g. Classroom, to show all accidents in that area). You also have the option to select an individual staff member from the dropdown to just display their data in the report.

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How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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To print more details on an individual incident, select the arrow in the final column of 'Details/Print'. A pop up displays a more detailed report that can be printed for a signature and filing.

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Guest First Aid

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What does the report display?

This report will list any first aid incidents recorded in ScholarPack involving visitors at the school. Such accidents are recorded at Admin > Personnel > Guest Accident Book.

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How do I order, remove and filter data?

This report is produced as a table, displaying columns relating to the report title.  All column headers can be ordered; simply click on the column title.  To remove a column, use the bin icon in the column header. To edit this report further, use the white text entry field to filter the data and press return (e.g. by zone)

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How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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To print details on an individual incident, click on the arrow in the final Details/Print column (see below).

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A more detailed report will pop up that can be downloaded for printing, signing and filing as evidence.

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Medicals

What does the report display?

This report will list any staff members with medical condition recorded on their staff profile under Extra Details, Medical Details and Disabilities:

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How do I order, remove and filter data?

This report produces a table, displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

NOTE: A Disability recorded on the staff profile under Medical Details will not appear in this report if a Medical condition is not also entered. 

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The final column contains a tick box and allows you to only select those staff you wish to be in the report once it is exported and saved. 

How do I export this data?

The report can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

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Photos 

This report will show all the staff members with a photo uploaded to their profile, or indicate who does not have a photo.

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Individual photos can be uploaded on the staff profile by clicking on Add Photo.

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Or, you can go to Admin > Personnel > Bulk Photo Uploader to import multiple staff photos in one go.

 

How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Qualifications

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 What does the report display?

This report will list all staff Qualifications recorded on the staff profile, as well as their QTS status and QTS route (Personal Details) found under Extra Details:

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How do I order, remove and filter data?

This report produces a table, displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

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How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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ScholarPack Users

 

What does the report display?

This report displays all current staff members with and without ScholarPack Logins. It shows the member of staff's username (if they have a login), title, first name, surname and the last time they logged into ScholarPack.  It will also show the SP Roles (User Roles) they have been given, which regulates access areas on ScholarPack.

For more information about the User Roles on ScholarPack click here.

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How do I filter this report?

This report will be produced as a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. If looking for a member of staff with a particular SP Role (e.g. Sysadmin) enter the term in the SP Role search box (beneath the Header) then click return.

How do I export this data?

The report can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

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Staff Languages

 

What does the report display?

This report allows you to see the language(s) recorded for the staff in the Personal Details area on their profile

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You can elect to show inactive staff members as well the current staff.  Inactive staff will appear in red in the report. The report will display the staff member's main language and their 2nd language.

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How do I order, remove and filter data?

This report produces a table, displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. You can also enter a search term in the box beneath a column header to filter by a particular language or staff name.

How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Training

 

What does the report display?

This report displays all of the individual staff training currently logged on their staff profile, under Extra Details.

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The report displays each staff member with a recorded training event, their staff role, and each course they have attended as a separate entry.  Each course displayed will have the dates that the training was taken, and any review date entered.  You can also view any training completed by Inactive staff members. In the report, inactive staff members will be in red.

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For further information on setting up Training Courses on ScholarPack click here.     

How do I filter this report?

This report will be produced as a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column. You can also enter a search term in the box beneath the column header to filter the report. 

How do I export this data?

To download and save this report, click on the yellow arrow at the top right of the page, or print directly using the print icon.

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Tutor Lists

 

What does the report display?

This report provides the list of Tutors that have been assigned to form groups in Admin > Config > Tutors.

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The Tutor information also displays  on the staff profile front page, beneath the photo. 

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The report lists the staff member's First Name, Surname, Year and Form, as well as a Classroom if it has been entered.

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How do I order, remove or filter data?

This report will be produced as a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

How do I export this data?

The report can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

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Vehicle Details 

 

What does the report display?

This report displays details of staff vehicles entered on the front page of their staff profile. It lists staff Names alongside Vehicle Registration, Colour, Make and Model. 

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How do I order, remove and filter data?

This report produces a table displaying columns relating to the report title. Simply click on the column header to order the data or select the bin icon to remove the column.

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How do I export this data?

The report can be exported as either a Word, Excel or PDF document. You can also display the report as either landscape or portrait.

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Back to contents

 

 

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