Schools will be required to answer: "How many of your pupils or students are unable to attend the setting today for the following reasons?"
The options to choose are:
- pupils or students with suspected case of coronavirus (COVID-19)
- pupils or students with confirmed case of coronavirus (COVID-19)
- pupils or students you have requested to isolate due to a potential contact with a case of coronavirus (COVID-19) inside your educational setting
- pupils or students you have been informed are remaining at home due to potential contact with a case of coronavirus (COVID-19) from outside your educational setting including self-isolation
To help with your reporting requirements, ScholarPack has created two new attendance codes:
Code X - self-isolating: contact inside school
Code X - self-isolating: contact outside school
These codes can be used alongside the existing Code X - suspected case of Covid-19, and Code I - confirmed case of Covid-19.
The Code X- Quarantine is still available in the register. If you are using this code, you should add it to your count of students self-isolating due to contact outside school, when completing the DfE form.
The DfE has also provided some clarification on when to use specific codes:
Suspected case of coronavirus (COVID-19) - Pupils or students who have not received a test result for coronavirus (COVID-19) and who are displaying one or more of the following symptoms: recent onset of a new continuous cough or a high temperature or a loss of, or change in, normal sense of taste or smell (anosmia).
Confirmed case of coronavirus (COVID-19) - Pupils or students who are absent due to having received a positive coronavirus (COVID-19) test result.
Potential contact with a case of coronavirus (COVID-19) inside your educational setting - Pupils or students required by your setting to remain at home because they have had close contact with a confirmed case of coronavirus (COVID-19) within your school. An example of pupils or students to include would be those close contacts within a ‘bubble’ that have been asked to remain at home in order to contain a coronavirus (COVID-19) outbreak.
Potential contact with a case of coronavirus (COVID-19) from outside your educational setting including self-isolation - Pupils or students required to remain at home in order to prevent the spread of the coronavirus (COVID-19).
Examples of scenarios for inclusion in this total:
- Self-isolation after traveling outside the UK
- Self-isolation due to a suspected case of coronavirus (COVID-19) in the household
- Self-isolating as requested by the NHS Test and Trace service
The DfE has published guidance on attendance codes for the Academic Year 2020, which you can read HERE. Please become familiar with the full DfE document.
- parents’ duty to ensure that their child of compulsory school age attends regularly at the school where the child is a registered pupil
- schools’ responsibilities to record attendance and follow up absence
- the ability to issue sanctions, including fixed penalty notices, in line with local authorities’ codes of conduct
- pupils not attending a session who meet the criteria for ‘not attending in circumstances related to coronavirus (COVID-19)’ should be recorded using code X
(Code X is not counted as an absence in the school census).
- schools should continue to use Code X for non-compulsory school aged pupils who are not expected to attend a session, as they did before the outbreak.
Pupils who have symptoms should self isolate and get a COVID-19 test.
- If they test negative and feel well, they ought to return to school.
- If they remain unwell following the test (with a different illness), they should be recorded as Code I (illness). Code X should only be used up until the time of the negative test result.
If someone in the student's household tests negative, the student can stop self-isolating and return to school. Code X is only used up until the time of the negative test result when the student can return to school.
If the household member tests positive, the student should continue self-isolating for the full 14 days from when the household member first had symptoms. Code X should be used during this period.
In all cases of self-isolation schools should ask parents to inform them immidiately of the outcome of a COVID-19 test.
If there is a local lockdown due to rising rates of the disease locally, Code X should be used for all students who are asked not to attend.
If a student is not attending school due to circumstances related to COVID-19, schools are expected to offer them access to remote learning. Records need to be kept for this activity, but this does not need to be tracked in the attendance register.
Data Collection: Collection of school attendance data as part of the school census will resume in January 2021, collecting data for the autumn term 2020. Subject to the necessary legislation being made, from January 2021, the census will collect attendance codes in addition to absence codes.
ScholarPack and COVID-19 Attendance CodesFor the Academic Year 2020, ScholarPack has updated the Covid-19 Subcategories in the register to reflect the latest DfE guidance. In the Teacher register and Manage Register areas Covid codes used from June to July 2020 have now been replaced by:
I = Confirmed case of COVID-19
X = Self-isolating
X = Shielding