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ScholarPack User Roles

On ScholarPack there are a number of user roles which allow different levels of access. Here is an explanation of each user role:

Admin

  • This is for the senior administrator or users who need access to all areas within ScholarPack. 
  • Areas available are: Home (Dashboard), Workspace, Reporting, Register and Admin 
  • This role will allow the user to access and edit all elements of the administration process.  
  • To view staff contracts and absence information you will also need the HR role.

Comms User

  • This role is for users who need access to the comms area without having access to the admin area.
  • Areas available are: Home (Dashboard), Workspace, Reporting and Comms.

 Junior Admin                 

  • The user will have access to registration (via Register > Manage Register), comms, meals, bulletin and class setup.  
  • Areas available are: Home (Dashboard), Reporting, Register and Admin (with limited areas).
  • This role will not allow the user to edit student data or view any staff data.

Student Admin

  • The user will have access to student data, allowing them to edit this information as well as being able to import/export CTFs, set student targets, manage FSM, manage siblings, etc.
  • Areas available are: Home (Dashboard), Workspace, Reporting and Admin (which directs to the student area only)
  • The role will not allow you to view or edit any staff data.

Head of Department or Head of Year

  • This role is designed for the Head of Department (HOD) of Head of Year (HOY).
  • Areas available are: Home, Workspace, Reporting and Dashboard
  • They will also be able to view but not edit student data.

Human Resources

  • This role allows the user to edit staff information. It will allow a user to view contracts and absence information and all the staff reports. 
  • Areas available are: Home (Dashboard), Reporting (only staff reports) and Admin (which directs to the personnel area only).

SENCO

  • This role is designed for the SENCO within the school.
  • Areas available are: Home (Dashboard), Workspace and Reporting.
  • This role will allow the user to view, edit and create support data within a student's personal profile on the support tab including IEP's (Individual Educational Plans) and SEN provision.

 Senior Management Team

  • This is for staff who are part of the Senior Management Team and who need access to all areas of the software.   
  • Areas available are: Home (Dashboard), WorkspaceReportingRegister and Admin.
  • In particular, this user can access SMT Assessment in Workspace.

 Teacher

  • This is for class teachers. They will be able to view a student's profile, take class registers and input assessment data.
  • Areas available are: Home (Dashboard), My SubjectsWorkspace and Reporting.

 

Add-on roles:

The following roles are additional roles that will allow access to specific areas of the software and are allocated in addition to a main role.

Central Register Editor

  • This role requires the admin user role.
  • This will allow an admin user to view and edit the central register in Admin > Personnel > Central Register.

Central Register Viewer

  • This role requires the admin user role.
  • This will allow an admin user to view but not edit the central register in Admin > Personnel > Central Register.

Child Protection Officer

  • This role requires a role with access to the student profile.
  • The Child Protection Officer (CPO) role will allow the user to edit and view the Confidential tab of the student profile.

Tutor

  • The Tutor role grants those with the teacher role the ability to create and edit IEPs for their students.

System Admin

  • This role requires the admin user role.
  • This role allows the user to create logons and change passwords for all users.

 

All these roles can be combined. To select more than one role hold down the ctrl key (or cmd key if using a Mac) when clicking the roles.

A good example of this would be combining the Junior Admin and Student Admin roles; this would mean the user would not have access to staff data (no Personnel module), but would be able to edit student data as well as having access to the register area.

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