Before Year End
Please note this is only required if you are using ScholarPack's internal steps assessment.
Please ensure that all Teachers have entered all summative, formative and custom assessment data via My Subjects before the Year End process is complete.
Once the Year End process is complete it won't be possible to enter formative or custom assessment data for the academic year 2018/19 and for summative data this will need to be added via Admin > Students > Assessment Checkpoints (pink flag).
If a Teacher tries to enter data via My Subjects after Year End this may appear in checkpoint 6 of the next academic year.
After Year End
Once Year End is complete you have some optional tasks you may wish to action (these can be found on step 7 of Year End):
Removing students from last year's assessment classes - Registration classes (forms) and assessment classes are not linked on ScholarPack. For Year End you will have created your new registration classes however you will still need to do this for assessment (as students will still be in last year's classes). This option allows you to delete all students out of the current classes so that you can add the students into the correct classes via Admin > Classes. For further information on re-adding the classes please click here. If any teachers have changed classes you may also wish to check they are assigned to the correct assessment classes via Admin > Class > Add Teachers to class. For further information on this area please click here.
If your form group names have completely changed in the new academic year you may wish to wipe the assessment classes completely from the system and create as new. If you wish for that to be done please email firstname.lastname@example.org.
Create this year's assessment classes - If you have requested that all classes are deleted from this area you may need to recreate the classes in order to assign the students/staff to them. For further information on this please click here.
Add student assessment targets - If you are wishing to use the Tracker reports it is necessary to set targets yearly. If the student is in the same key stage as last year and you used targets last year the students end of key stage targets will still be present however the end of year targets will need to be added. For further information on inputting targets please click here.
Copy CP6 to BL - In ScholarPack checkpoint 6 (or summer 2) isn't automatically copied across to baseline so if you do wish this to be done click onto this area in Admin > Year End on step 7 to action this. Alternatively teachers can add the baselines manually once Year End is complete and classes set up via My Subjects if you would prefer.