Here you'll find instructions on how to use features in ScholarPack in relation to the current COVID-19 situation.
We are working hard to optimise the system to help our schools during this time and any additions to the system will be detailed below.
Update: 19th April 2022
The Department for Education (DfE) has announced that for the Summer Term of academic year 2021 the X sub codes are to be withdrawn.
In line with the transition to living with COVID-19, the DfE no longer advises schools to record pupils who do not attend for reasons related to COVID-19 using Code X. Pupils with symptoms of COVID-19 are no longer advised to get a test, and most of the scenarios that this category was brought in to record no longer apply.
Pupils who have symptoms of COVID-19 should follow the latest government guidance about when they should stay at home.
Where a pupil is not attending because they have symptoms of COVID-19 or have had a positive test, schools should record this using Code I (illness) unless another more appropriate code applies.
Schools may continue to use the sub-code (I02) to record illness due to suspected COVID-19 although they are not required to.
You can find the full DfE guidance here.
If you require further advice on which attendance codes to use for your students, please refer to your Local Authority or Trust leaders.
Students in receipt of School Led Tutoring, alongside the number of hours they have received to date (recorded on the student profile extended tab) is to be collected in the Spring Census. You can obtain information on the students at Reporting > Reports > Students (tab) > School-led Tutoring. The DfE have not added this requirement to the Census Summary for checking, but the information will be sent in the Census File. It is therefore important to ensure all the appropriate students are displaying correct information in the School-led Tutoring report.
The Department for Education (DfE) is providing ring-fenced grant funding directly to schools to support provision of school-led tutoring, in the academic year 2021/22. This data will be collected termly, starting from the October Census 2021, for students aged 5-15 years (as at 31-08-2021), in academic years 1-11 (early years students are not eligible).
On a student profile's extended tab, in the Covid-19 Information section, you can record who is in receipt of this tutoring, and the number of hours they receive in the academic year to date (in half hour increments).
For the 2021-22 academic year, pupils will no longer be automatically required to isolate if they are considered close contacts of someone who has COVID-19. The Department for Education (DfE) list of sub categories used to record non-attendance related to Coronavirus (COVID-19) has been revised to reflect this. Full details can be found here. The new subcategories are found at the top of the register dropdown list.
The new sub categories are to help complete the daily educational settings form (and are found in the Covid Attendance Figures report, as well as many other reporting areas on ScholarPack). The codes will also appear on the student profile's attendance tab, making it easier to distinguish which subcategory has been applied to the student. For the full list of Registration Codes available on ScholarPack, click here.
From 08/03/2021 attendance for all students will be mandatory (see here for details). The Department for Education (DfE) has defined a set of sub categories for schools to use to consistently record non-attendance related to Coronavirus (COVID-19). Full details can be found here. The new subcategories are found at the top of the register dropdown list.
The new sub categories are to help complete the daily educational settings form (and are found in the Covid Attendance Figures report, as well as many other reporting areas on ScholarPack). The codes will also appear on the student profile's attendance tab, making it easier to distinguish which subcategory has been applied to the student. For the full list of Registration Codes now available on ScholarPack, click here.
Recent updates to the software include:
- the ability to record student's attendance in Remote Learning sessions - click here for details
- the option to record student's emotional wellbeing within the Simple Assessment module - click here for details
The DfE has updated guidance on school attendance during the National Lockdown. Click HERE for full details.
Registers are to remain open and attendance recorded. For students who are remote learning from home, the X- Government Restrictions/Local Lockdown code is to be used (this was previously X - Local Lockdown on ScholarPack).
For students of Critical Workers, daily attendance is to be recorded when in school, and the X code used for days they are remote learning from home.
The Government expects vulnerable students to be in school full time. If a parent chooses for their child to remain at home, the school records this as C (other authorised circumstance). The X code is only to be used for these students if they are Self Isolating or Shielding. There has been a temporary disapplication of offences for non-attendance in schools during the coronavirus (COVID-19) outbreak.
The DfE has issued guidance on the COVID-19 Attendance Codes to be used during the Academic Year 2020. Please click HERE for details.
From the start of the Autumn term 2020 pupil attendance will be mandatory and the usual rules on attendance will apply.
For students with suspected COVID-19, or come into contact with someone suspected of COVID-19, one of the sub-categories of Code X is to be used whilst they are self-isolating. If the COVID-19 test is negative and they are still feeling ill, Code I (illness) is then to be used (non covid).
- Removing students from Bubbles in bulk. You can now remove all students from Bubbles in Group Updater.
- Bubble Registers in the Daily check area. You can now see which registers have been taken by Bubble group in the Daily Check area (if taken in Home > Register). It will display 'No Codes' if the register is not taken, and display the number of students present once taken.
Update 02/06/2020 - Attendance Codes & Registers
The Department for Education (DfE) has provided guidance on recording attendance in school registers from 1st June 2020 (to view, click here). They have confirmed that Summer Term attendance will not be required for the October 2020 Census.
- We have created Attendance Code Subcategories to assist with your record keeping and DfE reporting. For full information on recording attendance, including use of the X code (not required in school), from 1st June 2020, click here.
Teachers can take the register using the new codes, as long as the register is set up to Show All Codes (for guidance on Register Config click here). The new codes can also be applied in Daily Check and Manage Register.
The new Covid-19 Attendance Figures report displays attendance data in each category required for the DfE educational setting status form. This is to save you time and effort. Click here for details.
The Meals reports can now be split by Covid-19 Bubble, e.g. the Kitchen List can be grouped by Bubble instead of Form.
- The Custom Attendance Report can now by grouped by Covid-19 Bubble and the option added to include the X code as authorised absences.
Update 22/05/20 - Covid-19 Teaching Bubbles
- We have released new functionality around Teaching Bubbles. This will allow you to take registers for these Bubbles, send SMS or emails to specific groups of parents and run reports. Please click here for more information and guidance.
The DfE has published guidance on recording attendance. Schools should stop taking their normal attendance registers and follow the latest guidance published here. From a ScholarPack perspective, schools should mark from 23rd March until schools reopen on 1st June as a school closure (# code). Please click here for guidance on how to do this.
Key workers and vulnerable pupils
- Seven new fields have been added to the Student Profile's extended tab - 'Child of Keyworker', 'Vulnerable Child', 'On an EHCP during COVID-19', 'Temporary Free School Meals during COVID-19' and 'COVID-19 Bubble'. Click here for guidance on how to record this information in ScholarPack.
- The new COVID-19 report has been added so schools can quickly report on the above fields. The fields can also be used when creating a Custom Report. Click here for more detail.
- Children of Key Workers, Vulnerable Children and those attending school during COVID-19 school closure have been added as dynamic groups. You can use these groups in reports, Comms and in the Manage Register Area.
Communicating with parents
You can send a text message or email to those parents of students who have been recorded as the child of a key worker, vulnerable child or a child marked as attending during COVID-19 . Click here for guidance.
Recording & Managing Pupil Attendance (prior to school closures)
We have made several updates to help and support schools manage student attendance.
- The ScholarPack dashboard now shows overall attendance for the last five days, including the Y code, so you can quickly see the overall % of students actually in school.
- Teachers can now assign the Y code when taking the register. Click here for guidance on how to turn this option on.
- The Y code can now be counted as an absence in the Custom Attendance Report. Click here for guidance on how to use this report.