For Reference - Covid-19 and Scholarpack Updates


This article outlines past guidance from Scholarpack during the Corona Virus outbreak and managing your Scholarpack MIS, to be used for your reference.


Update: August 2022:

For the academic year 2022-2023 the I02 attendance code has been withdrawn. Please view Registration Attendance Codes for the codes which are statutory from the 2022-2023 academic year.

Update: 19th April 2022

The Department for Education (DfE) has announced that for the Summer Term of academic year 2021 the X sub codes are to be withdrawn

In line with the transition to living with COVID-19, the DfE no longer advises schools to record pupils who do not attend for reasons related to COVID-19 using Code X. Pupils with symptoms of COVID-19 are no longer advised to get a test, and most of the scenarios that this category was brought in to record no longer apply.

Pupils who have symptoms of COVID-19 should follow the latest government guidance about when they should stay at home.

Where a pupil is not attending because they have symptoms of COVID-19 or have had a positive test, schools should record this using Code I (illness) unless another more appropriate code applies.

Schools may continue to use the sub-code (I02) to record illness due to suspected COVID-19 although they are not required to.

You can find the full guidance here: School attendance: guidance for schools

If you require further advice on which attendance codes to use for your students, please refer to your Local Authority or Trust leaders.


Update: 06/01/2022

Students in receipt of School Led Tutoring, alongside the number of hours they have received to date (recorded on the student profile extended tab) is to be collected in the Spring Census.

You can obtain information on the students at Reporting > Reports > Students (tab) > School-led Tutoring.

The DfE have not added this requirement to the Census Summary for checking, but the information will be sent in the Census File.

It is therefore important to ensure all the appropriate students are displaying correct information in the School-led Tutoring report. 

Update: 21/12/2021

The Department for Education (DfE) is providing ring-fenced grant funding directly to schools to support provision of school-led tutoring, in the academic year 2021/22. This data will be collected termly, starting from the October Census 2021, for students aged 5-15 years (as at 31-08-2021), in academic years 1-11 (early years students are not eligible). 

On a student profile's extended tab, in the Covid-19 Information section, you can record who is in receipt of this tutoring, and the number of hours they receive in the academic year to date (in half hour increments). 


Update: August 2021

For the 2021-22 academic year, pupils will no longer be automatically required to isolate if they are considered close contacts of someone who has COVID-19.

The Department for Education (DfE) list of sub categories used to record non-attendance related to Coronavirus (COVID-19) has been revised to reflect this.

The new subcategories are found at the top of the register dropdown list. 


The new sub categories are to help complete the daily educational settings form (and are found in the Covid Attendance Figures report, as well as many other reporting areas on ScholarPack).

The codes will also appear on the student profile's attendance tab, making it easier to distinguish which subcategory has been applied to the student.

Two new codes have been released:

X08 - Not attending in response to outbreak management

X09 - Self-isolating: close contact required to isolate by NHS Test and Trace (students older than 18 years and 6 months)

Two former X sub-codes have now been archived and are no longer available for use:

X03 - Self-isolating: contact inside school

X04 - Self-isolating: contact outside school



Update 08/03/2021

From 08/03/2021 schools are reopening and attendance for all students will be mandatory.

The Department for Education (DfE) has defined a set of sub categories for schools to use to consistently record non-attendance related to Coronavirus (COVID-19).

The new subcategories are found at the top of the register dropdown list. 

The new sub categories are to help complete the daily educational settings form (and are found in the Covid Attendance Figures report, as well as many other reporting areas on ScholarPack).

The codes will also appear on the student profile's attendance tab, making it easier to distinguish which subcategory has been applied to the student. 

For more information on Codes refer to: List of Register Attendance Codes 


Recent updates to the software include:


Update 08/01/2021 

During the National Lockdown from January 2021, schools are requested to keep registers open to record student attendance.

  • Code X - Government Restrictions/Local Lockdown(formerly X - Local Lockdown) is to be used for all students engaging in remote learning from home.
  • Children of Critical/Key Workers who are physically in school will have daily attendance codes entered in the registers. If part time attendees, they will have X - Government Restrictions/Local Lockdown entered for days they are remote learning from home. 
  • Vulnerable students are expected to be in school full time. If they are Shielding or Self Isolating the appropriate X codes should be used. If their parent/carer chooses to keep them at home for remote learning, the C- Other Authorised Circumstances code is to be used (authorised absence). 

There is to be no penalty for non attendance from January 2021 to February 2021 half term (or later revised date). 



Update 24/08/2020 

The DfE issued guidance on the COVID-19 Attendance Codes to be used during the Academic Year 2020. 

From the start of the Autumn term 2020 pupil attendance will be mandatory and the usual rules on attendance will apply.

For students with suspected COVID-19, or come into contact with someone suspected of COVID-19, one of the sub-categories of Code X is to be used whilst they are self-isolating. If the COVID-19 test is negative and they are still feeling ill, Code I (illness) is then to be used (non covid). 


Update 17/08/2020 

  • Removing students from Bubbles in bulk. You can now remove all students from Bubbles in Group Updater. 

Update 12/06/2020 

  • Bubble Registers in the Daily check area. You can now see which registers have been taken by Bubble group in the Daily Check area (if taken in Home > Register). It will display 'No Codes' if the register is not taken, and display the number of students present once taken.


Update 02/06/2020

Attendance Codes & Registers

The Department for Education (DfE) has provided guidance on recording attendance in school  registers from 1st June 2020.

They have confirmed that Summer Term attendance will not be required for the October 2020 Autumn Census. 

  • We have created Attendance Code Subcategories to assist with your record keeping and DfE reporting.  For full information on recording attendance, including use of the X code (not required in school), from 1st June 2020.


  • Teachers can take the register using the new codes, as long as the register is set up to Show All Codes (for guidance see: Register Config).  The new codes can also be applied in Daily Check and Manage Register.

  • The new Covid-19 Attendance Figures report displays attendance data in each category required for the DfE educational setting status form. This is to save you time and effort.
    See: The COVID-19 Attendance Figures Report for details.

  • The Meals reports can now be split by Covid-19 Bubble, e.g. the Kitchen List can be grouped by Bubble instead of Form.

  • The Custom Attendance Report can now by grouped by Covid-19 Bubble and the option added to include the X code as authorised absences.


Update 22/05/20

Covid-19 Teaching Bubbles


School Closures 

  • The DfE has published guidance on recording attendance. Schools should stop taking their normal attendance registers and follow the latest DfE guidance.  From a ScholarPack perspective, schools should mark from 23rd March until schools reopen on 1st June as a school closure (# code). 

Key workers and vulnerable pupils 

  • Seven new fields have been added to the Student Profile's extended tab - 'Child of Keyworker', 'Vulnerable Child', 'On an EHCP during COVID-19', 'Temporary Free School Meals during COVID-19' and 'COVID-19 Bubble'. See: COVID-19 - Recording additional data for students for guidance on how to record this information in ScholarPack.


  • The new COVID-19 report has been added so schools can quickly report on the above fields. The fields can also be used when creating a Custom Report. Click here for more detail. 


  • Children of Key Workers, Vulnerable Children and those attending school during COVID-19 school closure have been added as dynamic groups. You can use these groups in reports, Comms and in the Manage Register Area.


Communicating with parents   
  • You can send a text message or email to those parents of students who have been recorded as the child of a key worker, vulnerable child or a child marked as attending during COVID-19 


Recording & Managing Pupil Attendance (prior to school closures)   

We have made several updates to help and support schools manage student attendance. 

  • The ScholarPack dashboard now shows overall attendance for the last five days, including the Y code, so you can quickly see the overall % of students actually in school.



  • The Y code can now be counted as an absence in the Custom Attendance Report. 
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