A member of staff has left how do I make them inactive to stop them showing on reports?

If you go to Admin > Personnel > Staff, select the member of staff in the dropdown to access their profile



The first thing you may wish to do (if you store contracts on ScholarPack) is to end the staff member's contract; adding a leaving date, leaving reason and leaving destination.  To do this click onto the black cog next to the current contract, edit the data and update at the bottom



Once complete if this member of staff had a log in to ScholarPack you may wish to remove this by clicking onto change password/roles to the right hand side of the photograph.  In here select Delete SP Logon




If you cannot see change password/roles to the right hand side of the photograph you may not have the Admin and SysAdmin permissions on ScholarPack so may need to ask another member of staff to do this on your behalf.  You can see who has these roles via Reporting > Reports > Staff (tab) > ScholarPack Users.  


You can now make the member of staff inactive by clicking onto the cog next to their name on the front page, or the cog next to Personal Details (it will take you to the same view), changing Active to No and submitting at the bottom to save.  Do not delete the profile unless the staff member has never worked at your school or if it is a duplicate profile, as their data may be required for the Workforce Census.




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