How do I create a CTF to export my statutory assessment data?
Once you have entered your statutory assessment data via Admin > Students > Statutory Assessment or Workspace > Statutory Assessment you can then create a CTF to send to the relevant department.
To create this please go to Admin > Students > Export CTF, in this area you will see multiple partial CTFs available for your assessment data (including the Phonics screening for Y1, with Y2 retakes).
Note: If you wish to send your KS2 statutory assessment results to an external software system, to include Teacher Tests, then you are advised to generate a full CTF for the students in that year group (e.g. Year 6 for KS2 Statutory). Teacher Tests are not included in the partial CTF files.
NOTE: FSP is for Foundation Stage Profile and will contain the Early Years Data.
Once you have selected the corresponding file for the data you wish to export simply click choose. The file name and curriculum year should already be selected for you (as in the screenshot below). The only thing you may wish to do is select to include former students if you have had a pupil leave recently who you are required to report on.
Please note if you are sending this data to the Primary Assessment Gateway or your Local Authority it is not required to select a preset destination as ScholarPack have set the destination already on this page for you.
Exporting Phonics Data
For Phonics results you may also need to include those students who retook the test this year - to do this please click into the additional "Include Y2 Retakes" check box you will find on the phonics CTF page.
Once you have clicked Choose a list of the students in the year group will appear, you can either select the students you wish to send the CTF for by clicking the box to the far right hand side of their name (Select column) or if all students on screen are required simply click Check All at the top.
Please note this page will not show the results entered. If you wish to check this before sending the file please go to Admin > Students > Statutory Assessment to view the data entered.
Once you have selected the students you wish to send the data for please click onto generate common transfer file at the base of the page.
This will automatically download the CTF (XML) file into your downloads area and you may also see the file drop to the bottom left hand corner of your screen. You can then upload this to the required site.
Please note these files have specific filenames specified by the DfE so when downloading the file please do not change the filename. Due to the file type you may not be able to open this on your computer but do not worry this will import to the destination as expected.