The Phonics Check usually only takes place in the summer term, alongside other statutory assessment testing.
View the DfE Guidance here:
Enter Phonics Data
In order to enter phonics statutory assessment data please go to Admin > Students > Statutory Assessment > Phonics.
If you don't have access to Admin and your school has it set up, please go via Workspace > Statutory Assessment instead. For guidance see: Update Settings so Teachers can enter Statutory Assessment Data
In this area a table will appear with all your Year 1 and Year 2 students. You will need to enter the marks for all students in Year 1.
It is only necessary to enter data here for those Year 2 students who are re-sitting the phonics test this academic year.
To enter the phonics mark click into the dropdown, select the mark you require (from 0-40) and you will see a green tick flash up to show that the mark is saved in the Saved column.
The threshold mark will be made available to schools after the end of the test window on GOV.UK. Schools do not need to wait for the threshold mark to be published before submitting their data to the local authority.
Schools are only required to submit the mark (or outcome where the pupil has not taken the test) to local authorities, and local authorities will be required to submit this to the DfE.
The DfE will apply the threshold after the data has been submitted to local authorities.
The ‘Phonics Outcome’ field is to be populated with the following values only where a pupil has not taken the test:
- A – Absent
- Q – Maladministration
- D – Disapplied
- L – Left
Outcomes Wa and Wt are not required. However, if these are included in a file returned
to the department the file will be accepted and the Phonics Outcome field removed.
If a pupil is absent during the check week, you can administer the check to them later. Any pupil who is absent from school for this entire period should be recorded as absent in the results data.
Once the pass mark has been released
Enter the pass mark into the box. This will automatically calculate whether students have passed or failed.
Enter Phonics Data for Off Roll Students
To enter statutory phonics results for an off roll student please go to Admin > Students > Statutory Assessment > End of KS1.
In this area select the first two green components that say phonics (to select more than one please hold down the CTRL key on your keyboard (CMD key if using a MAC).
Enter the curriculum year of the student and click the tick box on the right to show only former students and then Choose.
This will list all former students on your system in this year group, enter the phonics result for the student required and save at the bottom.
Enter Historic Phonics Data
You can enter phonics data for the historical academic years by going to; Admin> Students> Statutory Assessments.
Select End of Key Stage 1 from the drop down and under the Assessment Components column choose the two phonics screening checks (in green).
Enter the year of the result and the curriculum year the student is currently in.
When you click Choose the list of students who took their Phonics test that year will come up with their results.
Enter the student results here, then click Save at the bottom of the page.
Delete/Edit Phonics Data
If you need to delete or edit phonics data go to Admin > Students > Statutory Assessments (or Workspace > Statutory Assessments if this is set up from the Teacher Dashboard) and select End of Key Stage One from the dropdown.
Highlight the two Phonics assessments in green (click and drag your mouse or hold down the control key whilst selecting both).
Enter the Year of Result. The Curriculum Year is the year students are in currently.
Press Choose in order to bring up the table of students with their results.
Click into a result cell and from the dropdown you should find Remove as an option at the top of the marks list.
Once the mark has been removed, click Save at the base of the page.
The mark will now have been removed from the student's record.