Recording School Led Tutoring
On the student profile's extended tab, in the Support Information section, you can record who is in receipt of this tutoring, and the total number of hours they receive in the academic year to date. At the end of each school year the student profile will be re-set to No for being in receipt of tutoring, activated by the Year End process, in order for you to record the students in receipt each academic year.
Against 'Is [student] in receipt of School-led tutoring' click on Manage to set it to Yes, and then you may record the hours to date in this section. There will also be a Notes field which will be available to view in the School Led Tutoring Report.
The Total Hours received is to be entered in half hour increments (0.5). Each School Census will be collecting the data for all students in receipt of the tutoring, as well as the hours received to date.
Note: Do not record a pupil as in receipt until school-led tutoring sessions have begun, as this will result in a Census query.
Why is the manage button missing?
School-led tutoring is only available to students aged 5-15 years (as at 31-08), in academic years 1-11 (Early Years students are not eligible). If the student is in a year group which is not eligible for School-Led tutoring (e.g. Reception), on the student profile you will not have the Manage button.
How is School-Led Tutoring Hours data collected?
There are two mandatory data collections that schools must complete during the academic year:
- The School Census
- The School-Led Tutoring: Year End Statement - this is an online form which will be available from the ESFA in June. Schools are required to complete and return it in September. Data collection via the School Census.
At each Census schools need to provide data on which students have received tutoring and the cumulative number of hours of tuition delivered to each student. This information will automatically feed through to the Census file from ScholarPack.
Note: Students who are expected to receive tutoring but have not yet started the tutoring as of the census date should not be recorded as receiving tutoring.
School-Led Tutoring Year End Statement
The ESFA will ask the following questions in their School-Led Tutoring Year End Statement:
- What is the total amount your school has spent on School-Led Tutoring in the academic year
- Please state the total number of pupils in your school who have received tuition through the School-Led Tutoring grant in academic year
- Please state the total number of hours of funded tuition in your school through the School-Led tutoring grant funding in academic year