Managing Staff Attendance

The Manage Staff Attendance function in Scholarpack, is a means of recording both staff attendance data as well as staff absence details.  It can be found via Admin > Personnel > Manage Staff Attendance
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  • The attendance data does not populate the Fire List
  • The first stage is to select the date range in question.  
  • If you wish to record an absence period during a holiday, then use the 'Check to Include Holiday'.  This will allow you to record absence codes during a holiday period.  The holiday dates will be coloured yellow to make them clear from term dates.
  • You can also enter absence data for an expired contract.  The expired is represented by grey blocks.


You will then be presented with a table listing all staff members with the option to apply codes to an individual member of staff or in bulk.



Applying Codes to all Staff Members

  • To apply codes to all members of staff the far right column needs to have the box ticked for the staff members you wish to apply the code for.
  • Select N to untick all or Y to tick all. The default position is that all staff members will have a tick present and therefore have the selected code applied.


  • Select the code from the drop down. You can search for the code by typing in the required absence reason.  
  • To close the window without entering an absence code select 'close' from the drop down.


  • Once the code has been selected, click fill spaces and the register will be populated.


  • You also have the option to Undo Last Bulk Transaction if an error has been made
  • You can remove all selected codes using the Remove Codes option.

Applying Codes to individuals or groups of staff

  • To apply a code to an individual or a group of staff, ensure that the appropriate staff member(s) have been selected by entering a tick in the far right column.
  • You can deselect all the staff members by pressing the N.staffattendance6.JPG

  • Select the appropriate staff member using the tick box, choose the appropriate code and then click Fill Spaces.


  • If you hover your mouse over the numerical absence code, it will show you the meaning of that code and also any note that was recorded.
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