Hours at setting, funded hours, extended or expanded hours and 30 hour codes

In the School Census, your school is required to provide information on the number of hours certain students are attending school, and how many hours they are entitled to.

  • This information is required for Early Years and Nursery students.
  • This data is not reported for 4-years-olds in Reception.

For each individual student the number of funded hours allowed depends on the student's age and NC year.

You can see full guidance on what to fill in from the DfE - scroll down to the Hours at setting (used for funding) section here: Census data items

Using the bulk page

Go to Admin > Students > Group Updater. 

Select either the current year group or current form group.

In the Student Attribute box, select either (depending on the fields you wish to update):

  • Funded Hours
  • 2 Year Old Basis for Funding
  • 30 Hour Code (Eligibility Code)
  • Extended Childcare Hours
  • Hours at Setting
  • Funded Expanded Entitlement Hours

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Enter a number value in the box (e.g. 15), then either:

  • click Check All to select all students for the value to apply to
  • individually select certain students using the tick box

Click on Update Students at the bottom of the page to assign the changes.

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On the student profile

Go to the Extended tab of the student's profile, under the School Information header. 

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What needs to go in each field?

You can see full guidance on what to fill in from the DfE - scroll down to the Hours at setting (used for funding) section here: Census data items

Here is a quick summary of what each field is to be used for:

  • Funded hours - Hours in school funded by the universal entitlement (maximum 15).
  • Hours at Setting - Total number of hours they spent in education at the school, no matter who funded the hours. To calculate this, add the Funded Hours, Extended Hours or Expanded Hours and any additional hours paid for by the school or parents.
  • Extended Childcare Hours - Additional hours taken above and beyond the universal entitlement (maximum 15) for 3 and 4-year-olds with working parents. Do not include expanded hours or hours paid for by the school or parents in this number.
  • Funded Expanded Entitlement Hours - Additional hours taken above and beyond the universal entitlement (maximum 15) for 2-year-olds with working parents. Do not include extended hours or hours paid for by the school or parents in this number.
  • 30 Hour Code (Eligibility Code) - This 11-digit code entitles children of working parents to an extra 15 hours of childcare. You need to fill in this field if the number in the Extended or Expanded hours fields are greater than 0.

Top Tip: You do not need to fill this in the Expanded Hours yet as it is not output in the Spring Census. As such, you won't see any errors or details about this field in the Spring Census 2024.

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