When a student is suspended (formerly called a fixed period exclusion), the E attendance code needs to be entered in the register to show they are Excluded, and an entry needs to be made on the student profile's Conduct Tab.
Add a Suspension or Permanent Exclusion
Open the students profile > Conduct Tab. Once here, select Exclusions from the left
Click on Add to record the exclusion.
Important note on terminology
In the 2021-2022 Academic Year, the term 'Suspension' replaced the term 'Fixed Period Exclusion'. Fixed Period is now greyed out and cannot be selected
Up to three reasons can be provided for a student's exclusion, selected from the dropdown under Reason, Reason 2 (optional) and Reason 3 (optional). The aim is to remove the category of 'Other' to explain the reason for the exclusion.
The number of sessions equate to AM or PM, so a one day exclusion would be 2 sessions.
Lunchtime exclusions can also be entered here, this data is for school use only and is not collected by the student census, plus does not affect student attendance.
Permanent Exclusions
Please do not enter an end date for a permanent exclusion, as is it expected that the student will then be off rolled and leave the school.
Add an Internal Exclusion as an incident
This can be done from the conduct tab on the student profile. For full details, please see this article: Record and Report on Internal Exclusions
Exclusion Reasons
The reasons will translate into one of a number of exclusion codes, which are DfE defined and collected during the Student Census.
Schools are unable to add their own reasons.
|
Exclusion Code |
Pupil Exclusion Reason |
Includes |
|
OW |
Use or threat of use of an offensive weapon or prohibited item |
Carrying or bringing onto the school site an offensive weapon / prohibited item such as knives, sharp instruments and BB guns, Carrying any article that has been or is likely to be used to commit an offence, cause personal injury or damage to property Use of an offensive weapon |
|
LG |
Abuse against sexual orientation and gender identity |
Derogatory statements about sexual orientation (e.g. heterosexual, lesbian, gay, bisexual) and gender identity (e.g. transgender) Homophobic, biphobic and transphobic bullying LGBT+ graffiti LGBT+ taunting and harassment Swearing that can be attributed to LGBT+ characteristics |
|
DS |
Abuse relating to disability |
Derogatory statements or swearing about a disability Bullying related to disability Disability related graffiti, Disability related taunting and harassment |
|
MT |
Inappropriate use of social media or online technology |
Sharing of inappropriate images (of adult or pupil) Cyber bullying or threatening behaviour online Organising or facilitating criminal behaviour using social media |
|
PH |
Wilful and repeated transgression of protective measures in place to protect public health
|
Deliberate breaching of protective measures such as (but not limited to): non-compliance with social distancing, causing distress such as through purposefully coughing very near to other pupils or adults, or any other deliberate breach of public health protective measures which the school has adopted. |
|
PP |
Physical assault against pupil |
Fighting Violent behaviour Wounding Obstruction and jostling |
|
PA |
Physical assault against adult |
Violent behaviour Wounding Obstruction and jostling |
|
VP |
Verbal abuse / threatening behaviour against pupil |
Threatened violence Aggressive behaviour Swearing Verbal intimidation |
|
VA |
Verbal abuse / threatening behaviour against adult |
Threatened violence Aggressive behaviour Swearing Verbal intimidation |
|
BU |
Bullying |
Verbal, physical, cyber bullying or threatening behaviour online, racist bullying, sexual bullying, homophobic, biphobic and transphobic bullying, bullying related to disability
|
|
RA |
Racist abuse |
Racist taunting and harassment Derogatory racist statements Swearing that can be attributed to racist characteristics Racist bullying Racist graffiti |
|
SM |
Sexual misconduct |
Sexual abuse Sexual assault Sexual harassment Lewd behaviour Sexual bullying Sexual graffiti |
|
DA |
Drug and alcohol related |
Possession of illegal drugs Inappropriate use of prescribed drugs Drug dealing Smoking Alcohol abuse Substance abuse |
|
DM |
Damage to property |
Damage includes damage to school or personal property belonging to any member of the school community Vandalism Arson Graffiti |
|
TH |
Theft |
Stealing school property Stealing personal property (pupil or adult) Stealing from local shops on a school outing Selling and dealing in stolen property |
|
DB |
Persistent or general disruptive behaviour |
Challenging behaviour Disobedience Persistent violation of school rules Raising of fire alarms falsely |
What's next?
You can see how to report on these exclusions here: Exclusions Report